Tax Treaty Renewal Deadline for 2021.Per IRS regulations, certain tax treaties must be renewed annually. Due to limited onsite staffing resources related to COVID-19, mail and hand delivered submission cannot be accepted, Enter the approximate original date when you entered the US. Secure upload directly to the Nonresident Alien Team, “, Secure upload directly into your supplier record through. Though you may not have been in the U.S. legally at that time, or your legal status expired, you still need to enter this information (to the best of your abilities) from when you entered as a child.  The remaining options are for other individuals who may maintain a temporary relationship with the University.  It is possible for you to belong to more than one of these categories, and it is possible for these relationships to change over time.  If you are confused about which Relationship and/or Income Type please contact your academic or hiring unit for clarification.Â. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens. We specialize in commercial retail, office, and warehouse properties, development property, estates, and multi-family apartment appraisals. Harvard University Credit and Trade references. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. Again, we do not verify this information, For your immigration status type, you would select “Other Immigration Status or Purposes”, The date your DACA status expires should reflect when you have been approved to work until on your employment authorization card. . You are asked to accept the terms of use for the software by choosing the appropriate button.  You must also provide consent to allow Harvard University to post your Form 1042-S to you through the GLACIER system. Secure sharing from University SharePoint or MS Teams requires an HBS affiliate to also be licensed properly and sign in with their University credentials. It is a secure and web-based program, which facilitates the U.S. tax classification process to determine appropriate tax withholding and possible tax treaty eligibility (if applicable). Open a private browser session, and then copy and paste this initiation link into the address bar to sign in to the HUIT O365 tenant instead, When prompted to sign in with your organizational account, type in *your*, If you don’t know your “NetID”, Please visit the HUIT article below in finding out how to determine your "NetID". You may have recently received an email from Harvard about the GLACIER tax compliance system. A declined tax treaty does not affect you eligibility. What should I do if GLACIER is saying that I cannot continue because I'm not currently in the U.S. and my departure date from the U.S. was last year? Please Note: You must click “Next” from this screen in order to save your entered information. Find new Harvard University Mens Jackets and Half-Zip Jackets at the Online Store of Harvard Crimson. Submitting a GLACIER Information Packet During COVID-19 3/24/2020 Harvard's Central Payroll processes wage payments to all employees at the University, issuing over 30,000 W-2 forms per year. The CRG provides a variety […] It is 300 ft thick and covers 120,000 acres of Chugach National Forest. HUIT Guidance for HBS Users and SharePoint. Overview The Buy2Pay (B2P) project was launched to redesign and improve our buying and paying experience. This page is meant to capture your current program or travel information.  Please refer to the date stamped in your passport or on your I-94[1] card for your ORIGINAL entry to the U.S. on your current immigration status.  Even if you have changed institutions or traveled home temporarily since then, you should still provide your original date of entry.  If you have not yet entered the U.S., indicate your anticipated date of arrival to the U.S. You will not be able to complete GLACIER more than 30 days before your anticipated arrival date. You will not be able to select “United States”.   Â. : Harvard University and Harvard Business School (HBS) both use Office 365 SharePoint and Teams; however, they reside on separate service instances, or tenants. Additional Withholding: Enter any additional tax amounts you would like for Harvard to withhold  on your behalf.  If no further tax withholding amounts are requested beyond what is already required, then enter “0” (this is the usual scenario). **Due to limited onsite staffing resources related to COVID-19, mail and hand delivered submission cannot be accepted.**. . The required forms listed will also be available as PDF documents to print and sign when you are done with your record. Benefits. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address. GLACIER instructions with screenshots. We promote an environment of financial integrity to safeguard assets, enable optimal use of resources, and facilitate informed decision making. You would still need to complete GLACIER, since you are not yet a permanent resident. Customer Service University Financial Services 1033 Massachusetts Ave, 2nd Floor Cambridge, MA 02138 617-495-8500 Hours: 9:15-5 Monday-Friday, excluding University holidays Front desk is closed daily from 12-1 and 4-5 Accounts Payable press 1 ap_customerservice@harvard.edu Vendor Set … ... Harvard University Glacier Bank First Interstate Bank Whitefish Credit Union First National Bank of Montana Here is the PowerPoint presentation from our Glacier meeting on 9-4-14. Your presence in the US is likely enough for you to be considered U.S. tax residents (resident alien), but we still are required by the IRS to collect information to support this conclusion. HOW to submit a signed and complete GLACIER packet? Main Location and Contact. To assist international students and scholars with tax concerns, Berkeley International Office is sponsoring free access to GLACIER Tax Prep (GTP), an online federal income tax filing program designed exclusively for international students, scholars, teachers, researchers, trainees and their dependents who are nonresident aliens for tax purposes in the U.S. for the 2019 calendar year. This link is also shared within any new GLACIER record created. What should I do? Factors such as fjord depth, buoyancy, ice thickness, and iceberg calving rates influence the position of the glacier’s terminus more strongly than climate does. Please update your GLACIER record as needed if your information changes at any point, such as an extension in your immigration status or being paid a different type of income.  If the new information triggers a change to your Tax Summary or tax forms, you must send the new paperwork to Nonresident Alien Tax Compliance. You will need to make a selection in order to proceed, but this does not tie you to any specific requirement, if you later choose not to do so. "Harvard's Buy-to-Pay Supplier Portal", if you are being set-up as a Harvard supplier and have received an email inviting you to do so. I know that you will have an employment authorization card and an I-797 Approval Notice indicating your status under the DACA program. GLACIER Instructions. Estimated or Actual Date of Final Departure from the U.S, Copyright © 2020 The President and Fellows of Harvard College, Stipend, Scholarship, Fellowship, or Grant, Honorarium, Royalty, Prize, or Other Payment, Information for Individuals Receiving IRS Notices Regarding 2014 1042-S Forms, U.S. Customs and Border Protection website, https://www.irs.gov/forms-pubs/about-notice-1392. If the reimbursement meets the IRS Accountable Plan Rules as a business expense when processed to you, no tax withholding will occur. Forms I-20, DS-2019, I-797) for this information. Participants in the ESTA Visa Waiver Program will need to select “Visa Waiver for Business” or “Visa Waiver for Tourism”, depending on the nature of your visit. Priority is given to CSR courses and faculty, then section meetings, followed by one-time events (both internal and external) Contact Staff Assistant: csrel@fas.harvard.edu The date your permission expires should be based on your current immigration documents, such as the I-20, DS-2019, I-94 or I-797 H-1B Approval Notice, etc.  Do not use the date of expiration from your Visa Sticker in your passport.  If you are just beginning your program, you may list your estimated departure date to match, and update this later on when you know your actual final departure from the U.S. For Travel Reimbursements after you have left the U.S. you can still use GLACIER as long as you do not enter an end date.  Ideally you would fill out GLACIER before you arrive in or leave the U.S. [1] The I-94 is an immigration document from the Department of Homeland Security and is a record of the individual’s status and their arrival/departure information.  This document previously was provided in the passport as a card that the Customs and Border Protection would staple into the passport.  It is now an electronic document that the individual must obtain under the heading "Get Most Recent I-94" on the U.S. Customs and Border Protection website. Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. Please email the professor directly with copy to Maggie Brissenden. Office of Financial Strategy and Planning, Employees and Student Workers that receive payments from U.S. sources must obtain either an SSN or an ITIN in order to file a tax return. Â. Scholars, Guest Speakers or other Invited Guests that are not required to file a U.S. tax return should select the option for "I do NOT have a U.S.-issued SSN or ITIN; I would like to apply for an ITIN".  If you determine you do not want to apply for an ITIN or SSN at this time, the information provided can be disregarded. When you click on the button to print your forms, you will open a PDF file with your Tax Summary and all required forms, including information populated by the software based on what you have previously entered.  You will need to SIGN each form.  Please do NOT submit forms double-sided, as these forms may need to be processed separately. Please submit a ticket or call 617-495-7777. For your immigration documents, you should provide what you have. This session will include an overview of GLACIER, tips and tricks available on NRA Tax website https://nratax.oc.finance.harvard.edu/Glacier, and Q&A. I am a Harvard affiliate, using my HBS email address to access and upload GLACIER documentation and forms securely via the Harvard link provided, but I keep receiving an error message indicating I do not have permission. Use these guidelines to better understand Harvard's tax obligation as a purchaser. If you need further assistance in accessing a Harvard University SharePoint site as an HBS user, such as if this is your first time accessing a University managed SharePoint site or Microsoft Team, you may need to have a license issued. When prompted for your password, type in your HarvardKey password. Harvard offers a wide range of benefits that support your health, education and quality of life and help you build financial security. Harvard scholars conduct research in almost every field, and seek to expand human knowledge through analysis, innovation, and insight. We are unable to see walk-ins, nor are we able to accept drop-off or mailed documentation, due to limited staffing resources and necessary safety measures. Harvard University recently issued guidance for individuals preparing for the upcoming 2020 tax season. In Massachusetts, there is a 6.25% sales tax on meals Sales of meals to Harvard faculty and staff are taxable Sales of meals to Harvard students are tax-exempt if: meals are sold by Harvard-operated dining facilities, and TN, H1B, F, J, M, Q, O, A, E, or G) going back to 1986. This is not a reflection of your actual marital status, but is required by IRS regulations. Please refer to IRS Notice 1392 for W-4 instructions for nonresident aliens https://www.irs.gov/forms-pubs/about-notice-1392. The required forms listed will also be available as PDF documents to print and sign when you are done with your record. Hold 3: Your visa history raises a discrepancy in relation to a tax treaty clause. Copies of the immigration documents you must provide relating to your immigration status while visiting Harvard, which will be listed on your “Tax Summary Report”, under the section “Document Copies Required”, will support actual presence in the U.S. A submission is only considered completed if: • It includes signed hard copies of all forms that GLACIER generates at the end of your completed record, and• Copies of all required immigration documents listed on your Tax Summary Report. IRS Notice 1392 Supplemental Form W-4 Instructions for Nonresident Aliens- Revised Jan 2020. You may have received the link to Glacier twice, because Harvard uses two independent payment systems. ____ Check with the Harvard Tax Office to find out about your tax liabilities and possible tax treaty implications if you are a non-US citizen/permanent resident. These include Windstar, a web-based, federal tax return preparation software application, a short video that covers basic tax information, and a resource library. This page asks you to indicate all service and non-service relationships you maintain with Harvard University.  You should select the choice that best describes the relationship you have with Harvard University.  The choices are grouped by category.  The first group includes employment type service-based relationships, which the University processes through a program called PeopleSoft.  The second group includes non-service type relationships, which the University processes through PeopleSoft, Accounts Payable, or applied to your term bill through the Student Accounts Office. Select the appropriate sponsoring institution for your current status, which is usually Harvard University.  If you are sponsored by another institution, or did not receive sponsorship for your current travel, please select the appropriate option.  From the dropdown list provided, choose your current immigration status.  If you are unsure of your current immigration status, refer to your immigration documentation (e.g. The goal is to implement a single platform that simplifies, streamlines, and removes guesswork across the shopping experience. My country has a tax treaty with the U.S., so why is Glacier saying I cannot claim tax exemption on my payments from Harvard? This page asks you to indicate all types of payments you will receive from Harvard University.  The available list of options will depend on the relationship categories selected on the previous screen.  If you do not receive any payments or income from the University, please select "No Income".  If you are confused about which Relationship and/or Income Type please contact your academic or hiring unit for clarification.Â. Here are the steps you should take as an HBS affiliate, with an associated HBS email, to access and successfully submit your GLACIER information securely: Here is an additional reference from HUIT that further clarifies these steps under the section, "If you are an HBS user trying to sign into a University SharePoint site or MS Team" HUIT Guidance for HBS Users and SharePoint. On your GLACIER Tax Summary Report that generates, please write "DACA" on the top to help identify your unique situation. Campus Office: Economics Department: Littauer Center 315A (Office hours location) Tel: 617-495-0575 Fax: 617-495-7730 Email: eglaeser@harvard.edu Office Hours: By appointment only. GLACIER will provide a summary of your tax information, including your federal Tax Residency status (line 2). If you are determined to be a nonresident alien, and you are expected to have federal tax withholding, your W-4 tax form will always indicate your status as “single”. 17 Oxford Street Cambridge, MA 02138 (617) 495-2872 phone (617) 495-0416 fax Form 1042-S. Form 1042-S is similar in purpose to Form W2 for reporting certain payments made to Nonresident Aliens. Questions: classrms@fas.harvard.edu. You only are required to include any sponsored immigrations status you have been on (e.g. Your completed GLACIER submission can be submitted via: For your security, PLEASE DO NOT SEND THE NEEDED DOCUMENTS VIA EMAIL. Having your 1042-S available electronically is very helpful when access to your tax form is needed if you are abroad or no longer at Harvard. Harvard has an array of resources and programs to help you manage the many moving parts of your busy work/life. Any visitor statuses (e.g. You must submit the signed forms and copies of required immigration documents (as listed on your GLACIER Tax Summary Report) to Nonresident Alien Tax Compliance in order for payment to be issued at the proper withholding rate. GLACIER is Harvard University's online tax compliance system that specializes in tax issues for foreign nationals. If you have forgotten or lost your login information please click on “Forgot Login” on the login screen. We also recognize certain critical staff must be on campus to sustain research and labs, support the residential population still on campus, and keep the University healthy and secure. change in income type or visa status), then you don't need to resubmit the forms, and should contact our office to confirm your first submission was received, Otherwise, please update and submit your Glacier forms, as requested. You will need one before you can claim tax treaty benefits through Harvard. How can I get assistance, and submit GLACIER information, during Harvard's prolonged closure in response to COVID-19? You will need to login and update your existing account by going to https://www.online-tax.net. The information contained within this website is provided for informational purposes only and is not intended to provide, and should not be relied on for, tax, legal or accounting advice.  All information in this site is provided "as is", with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance and fitness for a particular purpose. We understand the unique challenges of adjusting to remote work during this public health crisis — imperfect workspaces, balancing family care and work tasks, managing from a distance, and maintaining social connections. The Harvard Glacier is a large tidewater glacier in the Alaska's Prince William Sound. B1, B2, Visa Waiver) are only necessary to include for the current and prior 3 year, After reviewing your information GLACIER will alert you to your applicable tax withholding rates and possible tax treaty exemptions for each of the income types you had previously selected.  If your tax treaty eligibility cannot be clearly determined, you may continue with your record.  If a tax treaty is available for you to claim you should carefully read the qualifications on the screen and verify whether you wish to claim the benefit or  decline it. If you choose to decline a tax treaty exemption at this time, you may later choose to claim this directly with the IRS when filing your US tax return. Tip: You may be able to use your passport to calculate the length of any trips you took during that time, or you can view your recent I-94 travel history available for the past 5 year through the U.S. Customs and Border Protection website.  If you have traveled to the U.S. previously, you should indicate the year, immigration status, and days IN the country for all of your prior trips.  Again, this information should be a complete representation, but can be estimated to the best of your ability.  You will be asked to review the summary of travel information before proceeding. If GLACIER determines a foreign individual is possibly eligible to claim a new tax treaty exemption for 2019, the completed GLACIER submission must be received by the Nonresident Alien Tax Compliance Office no later than 4pm on Friday, November 29th.This deadline is necessary due to IRS annual processing requirements and the short operating month of December allowed to meet these … We will be in touch as soon as we have information to share. The Customer Service Team is working remotely during customer service hours, and are still accessible via the email and phone# as indicated below, “Secure upload of GLACIER Documentation”, if you are a Harvard affiliate and have a Harvard key, or. Please enter your name, consistent with your immigration documents, and the email address where notices from GLACIER will be received and read.  You should also include your U.S. Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN).  If you do not have one of these identification numbers, you will need to indicate your application plans: Please list your contact information and current mailing address in the U.S., or indicate that you cannot receive mail in the country right now.  You must update this information if you move during your program or activity in the U.S. You will need to first sign out of your HBS O365 Tenant and any HBS SharePoint Sites or MS Teams you are currently logged into. GLACIER Frequently Asked Questions.   If you claim a treaty exemption you will be asked to provide your passport number, a description of services and an estimated income amount.Â.